Power Platform: Governance, CoE, & License Optimization

Client

• A globally recognized multi-billion-dollar consumer brand.

Opportunity

• The Power Platform had grown organically across the organization without much governance or standard operating procedures, leading to unclear understanding of platform usage, inefficient premium license consumption, and an undefined environment and security strategy.

Goals

Our mandate was to establish control, clarity, and cost efficiency:

• License Clarity: Understand license consumption, who was using them, and how they were assigned.
• Usage Visibility: Identify who was building and using Power Apps and Flows across the organization.
• Standardization: Develop common, repeatable practices for all future Power Platform implementations.

Solution

• We focused on implementing robust governance systems while leveraging the Power Platform Admin Center and the Center of Excellence (CoE) toolkit.

End Result: From Uncontrolled Sprawl to Measurable Value

• Cost Savings: 66% Unused Licenses Discovered
  • Unlocked significant cost savings by identifying and reallocating assigned premium licenses that were not actively being used.

• Governance: Standardized Implementation
  • Provided the organization with clear playbooks and guidelines for how all future projects are launched and environments are implemented.

• Risk Reduction: Least Privilege Access Implemented
  • Documented and implemented environment security strategies to align with best practices, reducing organizational risk.

• Visibility: Custom CoE Insights Developed
  • Built custom dataflows and components to provide deep visibility into license usage and app activity that the standard Center of Excellence did not track.

Tech Stack

• Governance Hub: Power Platform Center of Excellence
  • Leveraged the official toolkit as the foundation for governance and administration.

• Administration: Power Platform Admin Center
  • The primary tool used for environment strategy and security implementation.

• Data & Insights: Power Platform Dataflows
  • Developed to consolidate usage data and feed custom reporting components.

• Reporting/UI: Power Apps
  • Used to build custom components that provide deep insight into license usage beyond standard CoE tools.

• Developer Enablement: Component Libraries
  • Developed a standardized library of Canvas App components for use across the organization, accelerating development and ensuring consistency.

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